Theatre
Numbered rows facing the stage, with aisles dividing the audience. For conventions, presentations and award ceremonies.
Arena · seating management
The right seat for every guest.
From the stage to the last row, plan how your guests will experience the event. Arena manages seating plans, tables and sectors, with automatic seat assignment and manual adjustments.
Seven starting layoutsSectors and quotasAutomatic seat assignmentWaiting list
Room layouts
Seven layouts to start from, a room that is all yours
Start from a layout and adapt it to your space: numbered rows with aisles, tables and standing areas share the same floor plan. Capacity comes from the plan.
Classroom
Rows of desks facing the speaker. For training, workshops and technical sessions.
Banquet
Long tables with guests on both sides. For company lunches, team dinners and social moments.
Boardroom
One table with every participant around it. For small meetings, boards and private sessions.
U-shape
Tables arranged in a horseshoe, open towards the speaker. For round tables and discussion sessions.
Gala
Round tables spread across the room. For gala dinners, client events and award evenings.
Cocktail
Standing areas with high tables. For receptions, networking and welcome moments.
Starting layouts to adapt to every room: rows, tables and seats are defined on the floor plan.
All features
From floor plan to welcome, every seat under control
Reusable rooms
Draw the floor plan once and reuse it event after event. Each day can have its own room.
Rows, aisles, tables, standing areas
Combine seating, tables and standing space in one plan. Aisles split the rows and guide the assignment.
Capacity from the floor plan
The number of seats comes from the room: link the plan to the event and capacity updates on its own.
One room, one event at a time
Arena prevents the same room from serving two overlapping events, so every seat stays with the guest who booked it.
Sectors and quotas
Set aside areas for clients, press and VIP guests: each sector has its own seat quota and dedicated invitation link.
Automatic assignment
Every guest gets a seat on registration, based on sector and the room’s filling order.
Groups seated together
Guests registering with others sit next to them: Arena keeps groups together while respecting rows and aisles.
Holds with a reason
Keep seats aside for speakers, partners or last-minute needs, noting the reason for each hold.
Tracked moves
Your team moves guests when needed and finds the history of every change, on an always up-to-date plan.
Capacity and waiting list
Every free seat finds its guest
Arena works with the registration landing page: available seats update with every registration and no room goes beyond its capacity.
Explore registration landing pages- Remaining-seat counter and automatic closing when the room is full
- Waiting list with an automatic email offer when a seat frees up
- Cancellation from the confirmation email link, with the seat offered to the next guest waiting
- Alerts to your team when the room fills up, is full or seats free up
- Guests without a fixed seat welcomed in the sector’s area and visible in the dashboard
Groups and companions
Those who arrive together, sit together
Guests can register with companions or invite a colleague. If the remaining seats are not enough for the whole group, they choose how to proceed.
Split the group
Those who find a seat register right away, the others join the waiting list.
Stay together
The whole group waits on the list and receives the offer when seats free up.
Step back
The group withdraws its registration, without holding any seats.
Ready to begin
The seating is part of the experience
A client convention, an award ceremony, a company dinner: the seating plan connects the programme with the people who will live it.
Your team finds each guest’s sector, row and seat in the event dashboard, ready to guide them on arrival.
Discover QR check-inData and control
The room in real time, the data when you need it
Event dashboard
Registrations, occupied seats and waiting list updated in real time, so you can decide quickly.
Ready-made exports
Download the guest list in Excel or CSV with sector and seat, for printouts and team briefings.
Movement log
Every assignment, hold and move is recorded: you always know who sits where, and why.
Landing + Arena
Registration meets seating
The landing page presents the event and collects registrations. Arena adds the floor plan and seat assignment.
For open days, visits and appointments without assigned seats, the landing page works on its own.
Explore registration landing pages01
Landing
Invitation, registration, confirmation
02
Arena
Room, sectors, assigned seats
03
People Check
QR scan, guest arrivals
FAQ
Arena: your questions answered
Which layouts can I manage?
Theatre, classroom, banquet, boardroom, U-shape, gala and cocktail as starting layouts. Numbered rows with aisles, tables and standing areas share the same floor plan, with sectors and held seats.
How are seats assigned?
Automatically on registration, based on sector and the room’s filling order, keeping groups together. Your team can hold seats and move guests, with a history of every change.
What happens when a sector is full?
The sector’s guests are welcomed in its area and stay visible in the dashboard, ready for your team to seat them.
Can I use the same room for several events?
Yes. Floor plans are reused event after event, and Arena prevents the same room from being assigned to two overlapping events.
How do I invite the guests of a sector?
Each sector has its own invitation link: guests registering from that link get a seat in the dedicated area.
Does every landing page need Arena?
No. The landing page manages registrations on its own. Arena is activated on request for events with assigned seats.
AppE20
Prepare the room for your next event
Explore layouts, sectors and seat assignment with our team.